Pupil Accounting

Administrative Services assists local school districts in preparing for the biannual pupil accounting process. It is this process which ultimately determines the amount of State Aid a district will receive for its educational operations. Staff will:

• Provide consultation services to districts in matters of pupil accounting law and rules
• Provide annual training for district staff
• Supply districts with necessary data, forms, and instructions
• Conduct formal audits of the pupil accounting results in the fall and in the spring.
• Maintain records of audited student counts from year-to-year to provide the community with accurate information regarding its local school populations.

Required Documentation
Count Day Checklists

Elementary
DOC
Middle School
DOC
High School
DOC
Adult Ed
DOC
Alternative Ed
DOC

Pupil Accounting Forms

Count Day Absence Form 1
XLS
Count Day Absence Form 2
XLS
Home Based District Policy
XLS
Home Based Mandatory Expulsion
XLS   Tutorial
75% Attendance Sheet
XLS
Clock Hours
XLS
Clock Hours Summary
DOC
Cooperative Agreement
XLS
Dual Enrollment
XLS
Early Childhood Special Education 54
XLS
Early Childhood Special Education 55
XLS  
Early Middle College
XLS
Experiential Learning Programs
XLS
Experiential Learning Certification
DOC
Home Based District Policy
XLS
Home Based Mandatory Expulsion
XLS Tutorial
Home Based Instructional Service Form Expulsion
XLS
Homebound Hospitalized
XLS
Homebound Hospitalized Instructional Service
XLS
Independent Study Pupil
XLS
Legal Residence for Public School Membership
XLS
Non Resident Students
XLS
Non Public Shared Time
XLS
Non Resident Sec 6 (6)(g)
XLS
Part Time Pupils
XLS
Professional Developent
XLS
Reduced Schedule Pupil Form
XLS
Scheduled Days of Instruction
XLS
Seat Time Waiver Enrollment List
XLS
Seat Time Waiver Instruction Log
XLS
Split Schedule Pupils Tutorial
XLS
Suspension and Expulsion Log
XLS
Verification of School of Choice Participation
XLS
Virtual Enrollment
XLS
Work-Based Education Programs
XLS

Resource Documents

This section of the pupil accounting web site is reserved for forms, reports, recordkeeping systems which may be useful as models for our local district programs.

Kindergarten Waiver Form
DOC
Affidavit for Residency
DOC  Tutorial
Special Education Work-Based Education Training Agreement and Training Plan
PDF
Work-Based Learning TrainingAgreement/State Approved CTE Program
DOC
Work-Based Learning Training Agreement/Non CTE Program
DOC
Training Plan for Work-Based Learning
DOC
Unpaid In-District Placement Agreement
DOC
Work-Based Education Application
PDF
Work-Based Checklist
PDF
Inspection of Work Station
PDF
Work-Based Student Permission
PDF
Work-Based Driving Permission
PDF
Work-Based Job Termination Request
PDF
Worksite Monitoring Guide
PDF
Legal Resident For Public School Membership
XLS
Reduced Schedule Request and Approval
PDF
Travel Waiver
PDF
Cooperative Agreement for the Provision of Educational Services/Program
PDF
Disclosure of Prior Discipline Record
PDF